Topiarius is a landscape design, build, and maintenance company. Since 2003, our mission has been to design, create, and maintain luxurious outdoor sanctuaries because we believe that people deserve to live beautifully outdoors. You can learn more about Topiarius at www.topiarius.com.

Reporting Relationship:

The Production Assistant reports directly to the Production Manager who provides guidance, sets performance expectations, and conducts regular performance reviews. The Production Manager also serves as the primary point of contact for escalated issues or concerns related to production operations.

The Role:

The Production Assistant is a full-time seasonal role dedicated to operational excellence. Key responsibilities include:

• Inventory & Quality: Ensuring material accuracy and quality control.
• Plant Care: Maintaining the health of annuals, perennials, shrubs, and trees.
• Facility Management: Keeping indoor and outdoor work spaces in 5-star condition.

This position’s success is measured by:

• Minimization of all materials loss numbers.
• Organization and cleanliness of the facility. 
• Accurate and timely preparation of materials for the Operations team.

What You Will Do:

• Assist with Plant Care: Watering, pruning, and caring for our plant inventory.
• Complete Pick-Ups and Drop-Offs: Operate a work vehicle to pick up from our vendors and deliver materials to the jobsite. 
• Support Operations: Help prepare materials, keep the work area organized, and ensure deliveries are accurate.
• Maintain our Facility: Assist with keeping our outdoor and indoor facilities clean and organized. Utilize a daily janitorial checklist to maintain cleanliness in all work areas, including bathrooms and kitchen.
• Be a Team Player: Collaborate with the production team, follow safety protocols, and contribute to a positive work environment.
• Maintain a Flexible Schedule: Occasionally work beyond your typical hours as directed by your supervisor.

Your Core Attributes

• Professional & Punctual: You arrive early, organized, and ready to lead with a smile. You maintain clean, orderly workspaces and tools because you know preparation is the key to success.
• A "Team-First" Mindset: You thrive in a collaborative environment.. You actively share ideas and remain open to feedback to help the entire crew succeed.
• Detail-Oriented & Reliable: You believe the "small things" set us apart from the competition. 
• Solution-Focused: You approach challenges with curiosity. When roadblocks arise, you use your problem-solving skills and have the humility to ask for help to ensure projects stay on track.
• Work Ethic: You find genuine satisfaction in a job well done and bring high energy to every task, ensuring resources are managed efficiently and accurately.

Requirements & Qualifications

• Experience within the landscaping or construction industry
• Reliable transportation seven days a week
• Basic English proficiency in verbal and written communication.
• Basic computer skills in areas such as email, chat, and other web-based applications.
• Ability to lift up to 100 pounds.
• Valid Illinois Driver License with clean driving record.

Other Desired Qualifications

While not required, the following skills will help you stand out and hit the ground running:

• Logistics & Inventory: Experience with receiving, inventory management, or organizing stock.
• Industry Tech: Familiarity with landscaping management software (e.g., Aspire).
• Equipment Operation: Current Forklift Certification or experience operating heavy machinery.
• Mechanical Aptitude: Basic knowledge of small engine maintenance or experience troubleshooting power tools (mowers, blowers, trimmers).
• Safety Awareness: A background in OSHA safety standards or a current First Aid/CPR certification
• Horticultural Knowledge: A basic understanding of plant identification, soil types, or pruning techniques.

Physical Requirements and Work Environment

This is a physically demanding role that requires stamina and agility. To perform the essential functions of this position, you must be able to comfortably manage the following:

• Heavy Lifting & Equipment: Regularly lift, carry, and maneuver heavy materials. While you will frequently handle objects up to 100 lbs. manually, you will also be trained to move "several hundred pounds" using specialized machinery, carts, and tools.
• Constant Movement: Maintain a high level of activity throughout the shift, including walking, standing, and navigating uneven terrain.
• Agility: Frequently bend, stoop, crouch, and kneel to execute tasks.
• Elevated Work: Occasionally climb ladders, stairs, or operate from elevated platforms like scaffolding and motorized lifts.
• Outdoor Endurance: Work comfortably in all seasonal conditions, including extreme heat, rain, and cold Chicago winters.

What We Offer

Compensation & Schedule:

Hourly Pay: $20–$23 per hour, commensurate with experience.

Schedule: Standard 8-hour shifts, Monday through Friday. Occasional weekend work may be required.

Flexibility: Occasional overtime may be required to meet project deadlines.

This is a seasonal position, working from mid-March to mid-December.

Benefits & Time Off:

Paid Time Off: Up to 10 days of PTO in your first year, plus 40 hours of Paid Sick Leave.

Paid Holidays: 4 major holidays (Memorial Day, Independence Day, Labor Day, and Thanksgiving).

Health & Wellness: Comprehensive Medical (PPO, HSA, and HMO options) and Dental insurance.

Financial Security: 401(k) retirement plan (available after 1 year and 1,000 hours worked).

Peace of Mind: Complimentary Life Insurance and Long-Term Disability coverage.

Other Details:

Topiarius is a non-union shop. Our final candidates may be required to undergo a background check. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or other status protected by applicable law. And nothing in this job description restricts the supervisor’s right to assign or reassign duties and responsibilities to this job at any time. 

How To Apply:

First, we highly suggest you visit Topiarius’ website ( www.topiarius.com ) to become familiar with our company.

Second, if you are interested, please apply. We will contact you if we are interested. Please refrain from phone calls.

The Fine Gardening Operations Manager manages the operations of the Fine Gardening department.

This role oversees the successful execution of approximately 250 active Fine Gardening contracts consisting of recurring and seasonal services such as cleanups, maintenance visits, annual rotations, enhancements, seasonal décor, and specialty services.

The Fine Gardening Operations Manager ensures services are delivered to company standards, clients remain informed, contracts stay on track, scheduling is accurate, and internal teams remain aligned.

This position works closely with:

• Fine Gardening Supervisor (FGS): You will provide leadership and oversight of the FGS who oversees daily crew logistics, field standards, safety, and schedule execution.
• Production Team: You will partner with the Production Team, who helps to ensure materials are prepared and supports service readiness.
• Operations Leadership: In collaboration with the Construction Operations Manager, provide partnership and support to the Director of Operations, who is responsible for the oversight and strategic direction of the department.

Reports to: Director of Operations

Direct Report: Fine Gardening Supervisor

This Position’s Success Is Measured By:

Service Standards & Team Leadership

• Consistent execution of company standards
• Crew accountability, safety compliance, and professionalism
• Effective onboarding and training of new hires
• Strong staff retention

Client Experience

• Communication is proactive and clear
• New FG client onboarding is successfully executed
• Client retention remains strong

Contract Management

• Scope is clearly understood and executed
• Labor hours align with contract expectations
• Overtime is controlled and minimized
• Expenses remain within budget

Scheduling Effectiveness

• Labor capacity aligns with workload
• Schedule changes are communicated clearly to staff and clients
• Weather and staffing variables are managed effectively

Safety & Accountability

• Incidents involving vehicles, equipment, or staff are minimized and well documented
• PPE compliance is consistent
• Department budgets remain controlled

Who Thrives in This Role

• You think in systems and seasons, not just tasks
• You value standards and hold teams accountable respectfully
• You communicate clearly and consistently
• You are organized and comfortable managing high volumes of recurring services
• You understand that structure prevents problems
• You collaborate naturally and do not work in isolation
• You remain calm under pressure and solve problems proactively
• You take ownership of outcomes without micromanaging details

What We’re Looking For

• High School diploma or equivalent
• Fully bilingual in English/Spanish is required
• Valid driver’s license with clean record
• 5+ years experience in landscape maintenance or fine gardening services
• 3+ years supervisory experience
• Strong scheduling and labor forecasting skills
• Budget and time management experience
• Working knowledge of plant care and maintenance materials
• Proficiency in Microsoft Word, Excel, Google Suite (Mail, Calendar, Photos)
• Ability to learn new software systems quickly (Aspire experience preferred)
• Experience managing recurring service contracts preferred

Expected Activity and Movement:

• Driving in Chicagoland area.
• Bending, stooping, and crouching on a regular basis.
• Routinely moves about to work and sits at a desk. 
• Visual acuity to perform an activity such as viewing a computer terminal.
• May occasionally lift, carry or otherwise move and position objects weighing up to 100 pounds using appropriate tools.
• Occasionally operating and cleaning landscape equipment.
• Occasionally climbing stairs and ladders.
• Occasionally working in locations of height (e.g., roof decks, balconies).
• Regularly moves about client properties at site visits.

Hours and Compensation

Hours are Monday–Friday, 6:30 am – 3:30/4 pm. Minimum 40 hours per week with potential overtime. Potential for Saturday hours.

Benefits include paid time off, professional development opportunities, and a collaborative work environment. Core benefits include medical and dental insurance (PPO/HSA and HMO options), life and disability coverage, and a 401(k) with company contribution.

Compensation Range: $65,000-$75,000 (commensurate with education and experience).

Who We Are

Since 2003, our mission has been to design, create, and maintain luxurious outdoor sanctuaries because we believe that people deserve to live beautifully outdoors. You can learn more about us at www.topiarius.com.

At Topiarius, we work with honesty, creativity, and respect. We're an upbeat, collaborative team that asks questions, learns from each other, and takes pride in delivering exceptional work. If that sounds like your kind of culture, we'd love to talk.

Topiarius is a landscape design, build, and maintenance company. Since 2003, our mission has been to design, create, and maintain luxurious outdoor sanctuaries because we believe that people deserve to live beautifully outdoors. You can learn more about Topiarius at www.topiarius.com.

The Role:

We are looking for a Fine Gardening Crew Member to help maintain landscapes and beautify them with seasonal rotations. This position is for the person that wants to be challenged by the complexity, sophistication, and elaborateness of Topiarius’ designs. Under the direction of the Operations Manager and with a with a 12-15-person team, this person will help redesign Chicago’s urban landscape one rooftop and yard at a time.

This position’s success is measured by:

• Timeliness

• Professional preparation (apparel/PPE)

• Following direction (including safety measures)

• Pace of work

• Client satisfaction

What You Will Do:

TEAMWORK

• Work in cooperation with other crew members and for a Crew Leader in an efficient and timely manner.

• Comply with all safety policies, practices, and procedures.

• Solve practical problems and deal with a variety of situations.

• Help maintain cleanliness, operation, and inventory of all assigned supplies, equipment, and vehicle.

• Responsible for pro-actively speaking with Crew Leader to clarify duties at specific job sites.

• Maintain a professional, helpful, and optimistic attitude when working with all Topiarius staff and clients.

TECHNICAL ROLE

• Plant seasonal annuals in containers and in-ground.

• Plant, transplant and divide perennials, shrubs, and trees.

• Work appropriately with potentially hazardous chemicals, such as but not limited to, fertilizers and pesticides.

• Operate general landscape equipment (i.e., lawn mower, leaf blower, power washer, aerator, etc.).

• Weed within landscape beds, containers, and hardscapes.

• Install mulch (or equivalent).

• Maintain turf (mow, edge, over-seed, aerate, fertilize) and install sod.

• Identify and pick-up trash and debris.

• Clean exterior surfaces.

• Transport materials and supplies through client homes with the utmost care.

• Hand prune plant material up to 15' in height.

• Install and troubleshoot in-line drip irrigation systems.

• Install holiday/winter lights and decor.

• Troubleshoot low-voltage lighting system.

• Set-up and shut-down of outdoor water features.

Who You Are:

• You identify with our culture. Topiarius employees are expected to perform with honesty, integrity, and optimism. We enjoy our work and find it very satisfying and have a strong work ethic. We enjoy each other’s company and choose to work as a team and not a lone wolf. We take the details seriously; they are what allows us to stand apart from our competition. And follow through is in the fabric of all we do.

• You enjoy working on different kinds of projects utilizing different skills. Each project of ours is unique. There may be common threads that repeat, but every client’s site is one of a kind. Our projects include maintenance and planting seasonal annual displays.

• You aim for excellence. You are someone that doesn’t just show up to “phone” in the day. You are mature and professional. You arrive with a smile and early to get your day organized. You understand that clean tools and a clean/organized vehicle make your day successful. You exude pride in all that you do but are humble enough to know when you need to ask for help.

• You are curious and problem solve. Nothing we do is ever the same. As mentioned there will be common threads to each project, but once on site you will address nuances and unforeseen circumstances. It goes with the territory. So, you are someone that does not get thrown off by this kind of “roadblock.” You enjoy the challenge to solve problems and even have the smarts to ask for help so that the work can be completed in a timely and efficient manner.

• You enjoy working with a team. You understand that your crew leader assigns you projects. While you have many skills, you understand that others do as well, and you can only benefit from learning from them when necessary.

Required Background:

• 1-3 years of experience in the landscape industry.

• Conversational English.

• The ability count, add, and subtract.

• Ability to perform landscape skills in a guided and skillful manner.

Other Desired Qualifications:

• Experience working with technology, such as cell phone apps.

• High School degree.

• Higher education degree.

• OSHA certified.

Expected Activity and Movement:

You will frequently lift, carry, or otherwise move and position objects weighing up to several hundred pounds using appropriate tools. You will typically bend, stoop, and crouch on a regular basis. You will constantly move about to work. You will regularly operate and clean construction and carpentry equipment. You will repeatedly climb stairs and occasionally ladders. You will repetitively work in locations of height (i.e., roof decks, balconies). And you will be working in outdoor conditions (for instance low to high temperatures, rain, sun, wind, etc.)

What We Provide:

Hours and Compensation:

Mon-Fri 6:30 am – 3:30/4 pm. Minimum 40 hours per week with potential overtime. Potential for Saturday hours. $15-$18 per hour.

Benefits:

8 Paid Holidays. Paid Time Off (up to 10 days in first year) and Paid Sick time (up to 40 hours each year). Medical Insurance plans (PPO/HSA and HMO options). Dental Insurance. Retirement plan available after 1 year of employment & minimum 1,000 hours of worked. Complimentary Life Insurance and Long-Term Disability plans.

Other Details:

Topiarius is a non-union shop. Our final candidates may be required to undergo a background check. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or other status protected by applicable law. And nothing in this job description restricts the supervisor’s right to assign or reassign duties and responsibilities to this job at any time.

To Apply:

First, we highly encourage you to visit Topiarius’ website (www.topiarius.com) to become familiar with our company.

Secondly, if you are interested, please apply. We will contact you if we are interested. Please refrain from phone calls.

Topiarius is a landscape design, build, and maintenance company. Since 2003, our mission has been to design, create, and maintain luxurious outdoor sanctuaries because we believe that people deserve to live beautifully outdoors. You can learn more about Topiarius at www.topiarius.com.

The Role:

We are looking for a Landscape Construction Crew Leader to plan and construct a multitude and a variety of landscape projects that include carpentry, hardscaping, and planting. This position is for the person that has expertise in more than one skill and wants to be challenged by the complexity, sophistication, and elaborate nature of Topiarius’ designs. Under the direction of the Operations Manager, this person and their crew will help redesign Chicago’s urban landscape one rooftop and yard at a time.

This position’s success will be measured by:

·         Job Profitability: keep projects within the contract’s estimated hours.

·         Safety Success: minimize the number of physical, machine, and vehicle incidents through enforcement of safe practices and PPE.

·         Project Management: in partnership with Foreman, generate or identify opportunities for change orders as the need arises, resulting in increased job profitability. This will be measured at the Five-Star Assessment as jobs are completed and reported on.

·         Customer Satisfaction: manage projects and crews in such a way that client feedback (measured by surveys as well as other methods of communication with clients) is positive, from crew interactions to job site cleanliness.

What You Will Do:

Be responsible for the management of your team and equipment.

·         You will professionally work as a leader to manage projects and people in a timely and efficient manner, knowing that at Topiarius we believe the client is the hero and want them to have a phenomenal customer experience.

·         You will know daily which materials and tools are needed.

·         You will be responsible for treating all materials and tools with care. 

Communicate, communicate, communicate.

·         You will communicate daily with the project foreman and teammates about each project.

·         You will communicate daily with your co-workers to assign work, ask for help, or provide help.

·         You will communicate with clients to let them know the progress of the crew (on our way, arrival, and departure) and know how to direct them to the project foreman as needed.

Implement landscape designs on roof tops and ground level.

·         You will read all contracts and construction drawings to understand the full scope of the design as well as the installation process.

·         You will solve practical problems.

·         You will install, but are not limited to, in-ground hardscapes, pedestal paving, basic carpentry, dripline irrigation, low-voltage lighting, planting of trees, shrubs, and perennials, sod, artificial turf, and mulch.

Comply with safety procedures and protocols.

·         Every day you will follow safety procedures around vehicle and tool use.

·         You will also be expected to use materials safely.

Who You Are:

·         You identify with our culture. Topiarius employees are expected to perform with honesty, integrity, and optimism. We enjoy our work and find it very satisfying and have a strong work ethic. We enjoy each other’s company and choose to work as a team and not a lone wolf. We take the details seriously; they are what allows us to stand apart from our competition. And follow through is in the fabric of all we do.

·         You enjoy working on different kinds of projects utilizing different skills. Each of our projects is unique. There may be common threads that repeat, but every client’s site is one of a kind. Our projects include woodworking, metal fabrication, basic electrical and plumbing, planting perennials, trees, and shrubs, and hard scaping. 

·         You aim for operational excellence. You are someone that doesn’t just show up to “phone” in the day. You are mature and professional. You arrive with a smile and early to get your day organized. With a charged cell phone, you regularly check for emails, voicemails, and texts. You understand that clean tools and a clean/organized vehicle make your day successful. You understand that staying on top of paperwork daily is just how it is. You exude pride in all that you do but are humble enough to know when you need to ask for help.

·         You are curious and problem solve. Nothing we do is ever the same. As mentioned there will be common threads to each project, but once on site you will address nuances and unforeseen circumstances. It goes with the territory. So, you are someone that does not get thrown off by this kind of “roadblock.” You enjoy the challenge to solve problems and even have the smarts to ask for help so that the work can be completed in a timely and efficient manner.

·         You enjoy working with a team. You understand that your crew leader assigns you projects. While you have many skills, you understand that others do as well, and you can only benefit from learning from them when necessary.

Required Background:

·         5+ years of experience in the landscape construction industry.

·         Conversational Spanish since you will communicate with staff.

·         Math and reading skills.

·         The ability to read and write English at a 12^th grade level or higher and the ability to perform math / shop arithmetic.

·         Valid IL driver’s license and clean driving record.

·         Ability to perform landscape construction skills in an accomplished and independent manner.

Expected Activity and Movement:

You will frequently lift, carry, or otherwise move and position objects weighing up to several hundred pounds using appropriate tools. You will typically bend, stoops, and crouches on a regular basis. You will constantly move about to work. You will regularly operate and cleans construction and carpentry equipment. You will repeatedly climb stairs and occasionally ladders. You will repetitively work in locations of height (e.g. roof decks, balconies). You will work in outdoor conditions (for instance, low to high temperatures, rain, sun, wind, etc.)

Desirable Background:

·         Experience working with technology, such as cell phone apps.

·         High School degree.

·         Higher education degree.

·         OSHA certified.

What We Provide:

Hours and Compensation:

Mon-Fri 6:30 am – 3:30/4 pm. Minimum 40 hours per week with potential overtime. Potential for Saturday hours.

$25-$30 per hour.

Benefits:

Paid Holidays. Paid Time Off (up to 10 days in first year) and Paid Sick time (up to 40 hours each year). Medical and dental insurance plans (PPO/HSA and HMO options). Dental Insurance. Retirement plan available after 1 year of employment & minimum 1000 hours of worked. Complimentary Life Insurance and Long-Term Disability plans.

Other Details:

Topiarius is a non-union shop. Our final candidates may be required to undergo a background check. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or other status protected by applicable law. And nothing in this job description restricts the supervisor’s right to assign or reassign duties and responsibilities to this job at any time.

To Apply:

First, we highly suggest you visit Topiarius’ website (www.topiarius.com) to become familiar with our company.

Secondly, if you are interested, please apply. We will contact you if we are interested. Please refrain from phone calls.

We are looking for a Production Manager to oversee material procurement and lead the production department. This is a full-time, in-person role that ensures installation crews have the materials they need, understands the needs and care required of construction materials and plant materials (annuals, perennials, shrubs, and trees), and is responsible for maintaining a highly organized facility and efficient inventory practices.

What You’ll Do

Production Department Oversight

• Leading the production team, including regular performance reviews and staff training

• Ensure safety policies and operational procedures are followed

• Ensure production operations run efficiently by:

•  Monitoring daily production workflows and material preparation

• Ensuring materials are organized, stored, and ready for crews

• Overseeing the organization and cleanliness of the landscape yard and facilities

Purchasing & Procurement Coordination

Coordinate the purchasing of materials required for installations and seasonal programs.

• Reviewing upcoming jobs and identifying material needs

• Planning material purchases based on project schedules and budgets

• Coordinating orders with vendors and suppliers

• Monitoring delivery schedules and material availability

• Maintaining positive vendor relationships through consistent communication

• Identifying substitute materials when needed

• Coordinating seasonal pre-orders with vendors

Inventory & Material Management

Support accurate tracking and responsible management of materials.

• Monitoring inventory practices and counts

• Reviewing material loss or spoilage

• Coordinating material receiving and quality checks

• Ensuring plant materials receive proper care

• Supporting seasonal inventory planning and disposition

Facilities & Production Yard Oversight

Ensure the production yard and facilities remain organized and operational.

• Monitoring layout and organization of landscape yard areas

• Ensuring proper storage of materials, tools, and equipment

• Supporting delivery coordination and material movement

• Maintaining operational readiness of facilities and equipment

Who Thrives in This Role

This role tends to work best for people who are:

• Highly organized, detail-oriented, and communicative
• Comfortable coordinating both people and materials
• Able to manage multiple projects and timelines
• Interested in landscape materials and plant knowledge

Candidates with backgrounds in any of the following tend to succeed in this role:

• Purchasing or procurement
• Nursery or garden center management
• Horticulture or fine gardening
• Fulfillment center or customer service management

3+ years of experience in the landscape or horticulture industry is preferred, but we are open to candidates in adjacent fields who bring transferable skills with a proven track record of organization and leadership.

What We’re Looking For

• High school diploma or equivalent (bachelor’s degree preferred).
• 3+ years of supervisory experience.
• Excellent organizational, interpersonal, and communication skills.
• Highly proficient in technology (our team currently uses Microsoft, Google, Aspire, and HubSpot).
• Comprehensive knowledge of annuals, tropicals, bulbs, perennials, shrubs, and trees for Zone 6. 
• Valid IL driver’s license and clean driving record.
• Fluent in English (conversational Spanish a plus).

Compensation and Benefits

• Compensation ranges from $75,000 to $85,000, commensurate with experience.
• Benefits include paid time off, professional development opportunities, and a collaborative work environment. Core benefits include medical and dental insurance (PPO/HSA and HMO options), life and disability coverage, and a 401(k) with company contribution.

Who We Are

Since 2003, our mission has been to design, create, and maintain luxurious outdoor sanctuaries because we believe that people deserve to live beautifully outdoors. You can learn more about Topiarius at www.topiarius.com.

At Topiarius, we work with honesty, creativity, and respect. We're an upbeat, collaborative team that asks questions, learns from each other, and takes pride in delivering exceptional work. If that sounds like your kind of culture, we'd love to talk.

Other Details

Expected activity and movement for this position includes:

• Visual acuity to perform an activity such as viewing a computer terminal and analyzing data and figures.
• Regularly working at a desk.
• Regularly moving about to work.
• Regularly bend, stoop, and crouch on a regular basis.
• Frequently lift, carry, or otherwise move and position objects weighing up to several hundred pounds using appropriate tools.
• Occasionally climb stairs and ladders.
• Work in seasonal temperatures, including cold, cool, hot, and rain.

Topiarius is a non-union shop. Our final candidates may be required to undergo a background check. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or other status protected by applicable law. Nothing in this job description restricts the supervisor’s right to assign or reassign duties and responsibilities to this job at any time.

Topiarius is a boutique landscape design, build, and maintenance firm serving some of Chicago’s most distinctive residential properties. Since 2003, our mission has been to design, create, and maintain luxurious outdoor sanctuaries—because people deserve to live beautifully outdoors. We work with honesty, creativity, and respect, and we’re an upbeat, collaborative team that asks questions, learns from each other, and takes pride in delivering exceptional work.

Position Overview

We are seeking a detail-oriented and highly organized Administrative Assistant to support our Sales and Operations teams. In this role, you’ll be a first point of contact for client inquiries, keep information flowing to the right people, and help ensure our daily operations run smoothly. If you enjoy helping teams stay aligned, communicating clearly, and bringing order to a fast-moving environment, this could be a great fit.

Key Responsibilities

Communication & Client Service

•        Manage the inbox for the Concierge Team as the first point of contact for incoming inquiries, and ensuring timely, professional responses.

•        Assist with client communication via email and phone, providing helpful, solution-oriented service.

•        Schedule all new Fine Gardening visits and coordinate dates with clients.

•        Record and share pertinent client information with the appropriate team members.

Operations Support

•        Support Foremen and the Fine Gardening (FG) Supervisor with essential clerical tasks, such as:

o   Print and organize work tickets and pull tickets for field crews.

o   Assist with timekeeping management.

o   Create and enter purchase receipts to accurately track field expenses.

•        Assist with building closure at the end of standard business hours each weekday.

•        Support the HR/Office Administrator with payroll tasks during planned absences, maintaining accuracy and confidentiality.

Data Management

•        Perform invoice entry to support a timely, accurate billing process.

•        Perform occasional updates to the material catalog.

•        Update vendor pricing to reflect current costs.

Who Thrives in This Role

This role tends to work best for people who:

• Enjoy creating clarity, organization, and smooth processes for busy teams.
• Communicate clearly and professionally in writing and over the phone.
• Are comfortable juggling multiple priorities while maintaining attention to detail.
• Appreciate both the operational and client-service sides of our work.
• Take initiative, ask great questions, and follow through reliably.

Essential Skills & Qualifications

•        Bachelor’s degree from an accredited college or university or equivalent work experience.

•        3-5 years of relevant professional experience; previous administrative or office support experience preferred.

•        Fluent in English.

•        Strong interpersonal and communication skills, including phone, email, and writing.

•        Fluency with Microsoft Office (Word, Excel) and Google Suite (Gmail, Docs, Sheets).

•        Proficiency with data entry and attention to detail.

•        Ability to multitask and prioritize in a fast-paced environment.

•        Familiarity with HubSpot and/or Aspire software systems is not required but a plus.

Compensation and Benefits

The annual salary range for this position is $60,000 - 65,000.

Core benefits include paid time off, medical and dental insurance (PPO/HSA and HMO options), life and disability coverage, and a 401(k) with company contribution.

Expected Activity and Movement

• Regularly sits at desk and works with computer.
• Intermittently moves throughout the office.
• Lifting (up to 40 pounds), bending on a regular basis.

Who We Are

Since 2003, our mission has been to design, create, and maintain luxurious outdoor sanctuaries because we believe that people deserve to live beautifully outdoors. You can learn more about Topiarius at www.topiarius.com.

At Topiarius, we work with honesty, creativity, and respect. We're an upbeat, collaborative team that asks questions, learns from each other, and takes pride in delivering exceptional work. If that sounds like your kind of culture, we'd love to talk.

If you are interested in joining our team, please apply and be sure to include a cover letter. We will contact you if we are interested in scheduling an interview. Please refrain from phone calls.

Equal Opportunity

Topiarius is a non-union company. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or other status protected by applicable law. Final candidates may be required to undergo a background check. Nothing in this job description restricts the supervisor’s right to assign or reassign duties at any time.